Remote Rapid Onsite Evaluation (ROSE) for Head and Neck Fine Needle Aspirations (FNA) (Remote ROSE)

Royal Cornwall Hospitals Trust

Status: Completed

Conditions: Head and Neck Neoplasms

Treatments: Device: Olympus Cellsens software

Study type: Observational

Funder types: Other

Identifiers

NCT05962944

RoyalCornwallHT

Details and patient eligibility

About

Rapid On-Site Evaluation (ROSE) of cytology FNA samples performed by a Pathologist or Biomedical Scientist is a real time morphological assessment of the sample in the clinical setting with the aim of acquiring all the diagnostic material in one appointment resulting in reduction in costs, improved patient care and reduced referral to treatment time.

It is not practical or possible for the ROSE team to be present in every location where an FNA is performed. Telecytology (TC) or remote ROSE is a digital form of ROSE which allows a biomedical scientist or pathologist working in a remote laboratory to review the cytology slides in real time, using microscope images fed from the location where the FNA procedure is being performed.

Full description

The new faster diagnostic standards (FDS) alongside NICE guidance and the British association of Head and Neck Oncologists (BAHNO) guidelines, state that ROSE should be provided for all FNA's. It is not practical or possible for the ROSE team to be present in every location where an FNA is performed. Telecytology (TC) or remote ROSE is a digital form of ROSE which allows a biomedical scientist or pathologist working in a remote laboratory to review the cytology slides in real time, using microscope images fed from the location where the FNA procedure is being performed.

A trained a clinical imaging assistant (CIA) will prepare the slides and drive the microscope in the ultrasound room. Using the Olympus software Cellsens and the screen share option in Microsoft teams, the remote biomedical scientist / pathologist will be able to assess the sample in real time and provide both verbal and written methods of communication (relevant clinical information and instructions). An additional camera will allow visualisation of the slide preparation and residual material in real time to the scientist / pathologist performing the assessment.

This study will investigate whether ROSE can be performed remotely. This study will be based in the cytology department at the Royal Cornwall Hospital as part of a service improvement. Phase 2 will involve the use of the Tower Block ultrasound room located on the Royal Cornwall Hospitals Truro site and in phase 3 the ultrasound room at The Royal Cornwall Hospital's Camborne and Redruth site.

Patients between the ages of 18 and 90 years attending for an ultrasound guided fine needle aspiration of lesions in the head and neck and supraclavicular fossa nodes will be consented for remote ROSE to be performed over a 12-month period.

Enrollment: 25 patients

Sex: All

Ages: 18 to 19 years old

Volunteers: No Healthy Volunteers

Inclusion criteria

• Male and female participants > 18-90 years of age
• Participants attending for an ultrasound guided fine needle aspiration of lesions in the head and neck and supraclavicular fossa nodes.
• All ethnicity or socioeconomic grouping that require an US FNA at RCHT over the 12-month study period.
• Able and willing to consent to the study

Exclusion criteria

• Anyone <18 years of age
• Patients that do not require an FNA after the initial ultrasound
• Any participants considered vulnerable will not be included in the study.
• This study involves testing the concept of remote ROSE rather than direct impact on patient care needs related to ethical of communication issues. For practical considerations and to prevent unnecessary anxiety for patients who are unable to read the information sheets and provide consent, these patients will not be included in the study.
• Unable or unwilling to consent to the study

Trial design

25 participants in 3 patient groups

Laboratory testing

Description:

Slides reviewed in the laboratory to test the platform for suitability prior to involving patients

Treatment:

Device: Olympus Cellsens software

Remote ROSE on the same site as the laboratory

Description:

The next phase will involve remote ROSE being performed on the same site as the laboratory in an ultrasound room located on the Royal Cornwall Hospitals Truro site.

Treatment:

Device: Olympus Cellsens software

Remote ROSE at a site external to the laboratory

Description:

Phase 3 will involved remote ROSE being performed on a different site to the laboratory. The ultrasound room at The Royal Cornwall Hospital's Camborne and Redruth site.

Treatment:

Device: Olympus Cellsens software